Verify the seller’s shares and the deal perimeter
Identify the exact target, shares, ownership percentage and rights being transferred. Review registers, constitutional documents, securities and restrictions on transfer. If the seller acts through a company or representative, establish its authority and the approvals required. The buyer needs evidence of what the seller can validly transfer, not just a contractual promise of ownership.
The target may own subsidiaries, licences, IP and contracts that give the business its value. Map those assets and any items excluded from the intended deal. A seller’s assumption that a founder-owned trademark belongs to the company can materially change the transaction. Decide which corrective transfers or permissions must occur before the shares are purchased. Make the price, share schedule, disclosure letter and completion checklist work together. If diligence reveals a specific liability, decide how that finding changes the deal instead of relying only on a standard warranty list. Use the wider M&A guide to plan the transaction workstreams. If the company itself is receiving new funding, compare an investment agreement.
Fees and cost components
Professional work, authority fees and third-party charges should be identified separately in the written quote.
Transaction documentation
Scope reflects the target’s jurisdiction, share structure, price mechanics and negotiation. The written quote should identify diligence, SPA, disclosure and completion support rather than bundle them ambiguously.
Specialist diligence
Accounting, tax, valuation, regulatory or sector review may be necessary. Agree their responsibility and cost separately, particularly where a headline price depends on verified financial adjustments.
Official implementation
Registrar, notary, translation and approval charges depend on the entity and transfer. These are distinct from professional fees and should be checked before committing to a completion budget.
Documents and information to prepare
The receiving authority and adviser confirm the final requirements for your matter.
Target and share records
Provide the licence, memorandum or articles, share register and ownership chart. Include security over shares, transfer restrictions, prior shareholder arrangements and evidence of the seller’s title.
Due-diligence information
Send material contracts, accounts, tax records, employment schedules, IP documents, disputes and regulatory correspondence. A complete issue list is more useful than selected favourable documents.
Heads of terms and pricing model
Include price, valuation basis, deposits, adjustments, deferred payments or earn-out assumptions. Clarify signing and completion dates and the reasons for any conditions.
Approvals and transfer requirements
Identify shareholder, board, lender, landlord, regulator and registrar requirements. Include change-of-control clauses and proposed management changes so the completion checklist covers operational continuity.
Connect diligence with warranties and the disclosure letter
Organise diligence around legal, financial, tax, employment, commercial and regulatory matters. The data room should preserve versions and clarify unanswered requests. Material findings may require a price adjustment, an indemnity, a completion condition or a decision not to proceed. A long warranty list does not replace investigating a known issue.
Warranties and disclosures work together. The seller should disclose exceptions clearly against the relevant statements, with the agreed evidential standard. The buyer should understand limits, claim procedures and the seller’s ability to pay a valid claim. Broad assurances with a weak recovery position may be less useful than resolving a serious problem before completion.
Define price adjustments and conditions to completion
A fixed price, completion accounts, deferred consideration or earn-out each creates different verification and dispute questions. Specify financial definitions, preparation responsibility and the process for disagreements. An earn-out should address control of the business and accounting practices during the measurement period so neither side relies on a result it cannot fairly assess.
Conditions may include regulatory approvals, third-party consents, release of security or rectification of records. Establish deadlines, responsibility for applications and what happens if a condition is not satisfied. Signing and completion can be separate events. Avoid giving the buyer practical control prematurely while legally important approvals or transfer steps remain outstanding.
Prepare the closing checklist and post-sale obligations
Prepare a completion checklist covering payment, transfers, approvals, register updates, resignations or appointments and handover. The required transfer process depends on the target’s legal form and registrar. A private signature alone should not be presented as universal proof that legal ownership has moved.
After completion, allocate responsibility for filings, beneficial ownership, banking mandates, customer notices and surviving covenants. Seller restrictions and transitional support require careful scope. Preserve diligence, disclosure and execution records so a later claim can be evaluated against the agreed transaction rather than an incomplete recollection of negotiations.
Record approvals, transfer evidence and ownership updates
The target company’s legal form and registrar determine essential ownership-transfer requirements. Review Commercial Companies Law 32/2021 with its 20/2025 amendments where applicable, and the current DIFC or ADGM framework for a relevant target. Federal Civil Transactions Law 25/2025 took effect on 1 June 2026, replacing 5/1985, and may inform contractual obligations subject to dates and special rules. The SPA’s chosen law does not dispense with transfer approvals, register updates or third-party change-of-control requirements.
Use a closing record showing satisfied conditions, approvals, payments, transfer documents and the ownership evidence accepted by the relevant registrar. Confirm any required authentication and the authority of sellers and buyers. The target’s management, bank mandates and beneficial-owner information may also need updates. Keep diligence and disclosures alongside the signed SPA, and assign post-completion adjustments or seller-support obligations. This record distinguishes a promise to transfer from the evidence that the agreed ownership change was completed.
The detailed process
- 01
Define and investigate
Confirm the shares and target, then review title and material liabilities. Keep diligence questions and unresolved issues visible before turning commercial heads into binding terms.
- 02
Allocate deal risk
Match warranty, disclosure, indemnity and price terms to actual findings. Decide which problems must be fixed before completion and which risks the buyer knowingly accepts.
- 03
Prepare conditions and completion
Assign approval and consent work, verify formal transfer requirements and reconcile the payment flow. Use a checklist that records the evidence needed for each completion step.
- 04
Close and maintain the record
Complete the transfer and agreed handover, update relevant records and monitor surviving obligations. Preserve the diligence and disclosure pack for later administration or potential claims.
Read further context
Further context for this guide
A share purchase agreement connects the commercial bargain with the diligence findings and the actual transfer process. It should identify what must happen before completion, the risk retained by the seller and the remedies available if material information is wrong. The drafting brief needs the target’s jurisdiction and records, not merely a percentage and a price.
See the illustrated process
Share purchase agreement transaction sequence
Define and investigate
Confirm the shares and target, then review title and material liabilities. Keep diligence questions and unresolved issues visible before turning commercial heads into binding terms.
Allocate deal risk
Match warranty, disclosure, indemnity and price terms to actual findings. Decide which problems must be fixed before completion and which risks the buyer knowingly accepts.
Prepare conditions and completion
Assign approval and consent work, verify formal transfer requirements and reconcile the payment flow. Use a checklist that records the evidence needed for each completion step.
Close and maintain the record
Complete the transfer and agreed handover, update relevant records and monitor surviving obligations. Preserve the diligence and disclosure pack for later administration or potential claims.
This is an illustrative sequence. The actual route, formalities and responsible parties depend on your facts and the receiving authority.
View the options and comparison table
Use the comparison and preparation tools
Compare: Which arrangement fits the transaction?
Explore the questions to ask; selection does not confirm eligibility or recommend an outcome.
Share purchase agreement: process and supporting evidence
The process and the record checklist are separate parts of preparation. Mark only the records you have gathered; the indicator reflects your selections and is not an assessment of legal readiness.
Commercial brief → responsibilities → terms → implementation
Define and investigate
Confirm the shares and target, then review title and material liabilities. Keep diligence questions and unresolved issues visible before turning commercial heads into binding terms.
Allocate deal risk
Match warranty, disclosure, indemnity and price terms to actual findings. Decide which problems must be fixed before completion and which risks the buyer knowingly accepts.
Prepare conditions and completion
Assign approval and consent work, verify formal transfer requirements and reconcile the payment flow. Use a checklist that records the evidence needed for each completion step.
Close and maintain the record
Complete the transfer and agreed handover, update relevant records and monitor surviving obligations. Preserve the diligence and disclosure pack for later administration or potential claims.
The brief behind the negotiated terms
0 of 4 listed records marked as gathered.
Selections stay on this page and are not saved or sent.
What to gather
Provide the licence, memorandum or articles, share register and ownership chart. Include security over shares, transfer restrictions, prior shareholder arrangements and evidence of the seller’s title.
What to gather
Send material contracts, accounts, tax records, employment schedules, IP documents, disputes and regulatory correspondence. A complete issue list is more useful than selected favourable documents.
What to gather
Include price, valuation basis, deposits, adjustments, deferred payments or earn-out assumptions. Clarify signing and completion dates and the reasons for any conditions.
What to gather
Identify shareholder, board, lender, landlord, regulator and registrar requirements. Include change-of-control clauses and proposed management changes so the completion checklist covers operational continuity.
The adviser and receiving authority confirm the final requirements, validity and acceptance of the evidence.
Points to check before proceeding
Signing mistaken for completed ownership
Required approvals and register changes may still be outstanding. Identify completion evidence and formalities before treating payment and a private signature as the whole transfer.
Known problems buried in warranties
A known material liability needs a deliberate solution. Decide whether to rectify it, adjust price, use a specific indemnity or stop the deal rather than hope a broad warranty is enough.
Earn-out without operating rules
A future price tied to performance can trigger disputes over control and accounting. Agree measurement, information access and dispute resolution with the commercial formula.
Your questions, answered
How does this differ from an asset purchase?
A share purchase changes ownership of the target; its obligations generally remain relevant within it. An asset purchase identifies particular assets and liabilities to transfer, often requiring individual consents and transfer steps.
Is due diligence necessary for a small acquisition?
The scope should be proportionate, but title, liabilities, authority, licences and key contracts still matter. A small price does not automatically mean the buyer’s operational or legal risk is small.
What is a disclosure letter?
It records agreed exceptions to seller statements and related information. The standard and organisation of disclosures should be negotiated so the buyer knows what qualifies the warranties and can locate supporting evidence.
Can completion happen later than signing?
Yes, where conditions or approvals remain. The agreement should allocate interim responsibilities, deadlines and consequences of failure, while controlling premature actions before legal completion.
Will warranties guarantee recovery?
No. Validity, limitations, evidence, claim procedures and the seller’s resources matter. Assess practical recovery and consider security or resolution of important issues before completion where appropriate.
Who updates the beneficial-owner information?
Allocate responsibility under the applicable registrar and disclosure regime. Ownership and control changes may require updates beyond the share register, including bank and licensing information.
Official sources and legal framework
- UAE Civil Transactions Law — Federal Decree-Law 25/2025 ↗
Current federal civil-law framework; commencement 1 June 2026 and repeal of 5/1985. Specific interpretation depends on the transaction and its dates.
- Ministry of Economy and Tourism — companies legislation ↗
Commercial Companies Law 32/2021 and its 20/2025 amendments; use current legislation and relevant registrar rules.
- Central Bank rulebook — beneficial-owner procedures ↗
Beneficial ownership and nominee disclosure framework; exemptions and financial-free-zone rules must be checked.
- DIFC — legal database ↗
DIFC has its own contract, companies, employment, IP and data laws; check enacted amendments rather than consultations.
- ADGM — legal framework ↗
ADGM has its own civil/commercial framework based on English common law.
Information reviewed 12 October 2026. These are general-information guides. Confirm current requirements with the applicable authority and a licensed adviser before acting.
